Products and reports

UNITS

1. Administration and Finance Unit The Administration and Finance Unit provides the necessary administrative, legal, budgetary and financial advice and support to the units and the management as a whole, so that they accomplish their respective missions. To achieve this, the unit is involved in the various actions of the management, particularly regarding the implementation of the framework program, in respect to the financial circuits recommended by the Government of Rwanda and Bilateral Donors and Partners.
Vision & Mission Mission Within TRAC Plus, the Administration and Finance Unit has the mission to ensure efficient and effective administrative and financial management in conformity with internal, national, partners and international regulations.

Strategic goals and objectives

• To provide excellent administrative and financial services to all stakeholders through innovative solutions and HR development in compliance with national and international policies and guidelines
• To strengthen HR development and financial management in compliance with national and international policies and guidelines
• To co-ordinate administratively and financially all technical activities geared towards overall goal of CIDC

Description of the Unit (Department & Desks) 

• Finance
• Administration and Human Resources
• Planning
• Logistics

• The Finance department is tasked with day to day and periodic management of TRAC Plus financial resources. The Finance team independently and separetely manage partner funds in compliance with partner’s regulation and subsequently consolidates TRAC Plus financial statements to have an overall picture of TRAC Plus consolidated Accounts.
• Administration and Human Resources department manages all administrative and human resources elements for all TRAC Plus staff in three physical locations of TRAC Plus Units.
• Planning department in monitoring and co-ordination of budget and budget executions of all TRAC Plus from all sources.
• Logistics department co-ordinates and manages the logistics of TRAC Plus’activities in all the three different TRAC Plus Physical Locations and providing multiple linkages and intergration of logistics activities into TRAC Plus’program plans.

Achievements & Benchmarks 

(i) Human Resource Department

• Harmonisation of Staff Grading System. A defined human resource staff grading system was established in 2008.
• There was a higher staff retention and low staff turnover in 2008 as compared to other years. (See graph below for details)

(ii) Finance Department

• Financial procedures were harmonized;
• Consolidated Financial Reports For Year 2008 was prepared;
• An audit financial year 2007 was done and an unqualified report provided.

(iii)  Planning

• Inventory of all Partner sub-agreements began and a database of all sub-agreements is in program.
• The TRAC Plus budget Execution Reports for all partners for the Year 2008 is at ist final stages.

(iv)  Logistics
• The logistics department has been centralized with three logisticians progressively working on harmonization of TRAC plus logistics in all the three physical locations

2. HIV, AIDS and STIs Unit

3. Malaria Unit

4. TB and Leprosy Unit

5. Epidemic and Infectious Diseases Unit

6. Surveillance Bioinformatics and IT Unit

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